Purchase order approvals should not be delayed by access limitations, missing information, or endless back-and-forth communication. Swift Solutions removes these barriers, enabling fast, informed, and controlled approvals from anywhere — without slowing business down.
Swift is designed to give executives, managers, and finance teams real-time visibility and decision confidence, without requiring direct access to Syspro.
No VPN Requirements – Remove Barriers to Approval
Traditional ERP approval processes often rely on VPN access and direct ERP logins, creating unnecessary friction for senior decision-makers. Many executives do not have regular access to Syspro — and they shouldn’t need it just to approve a purchase.
Swift Solutions removes this dependency entirely:
- No VPN configuration
- No SYSPRO login for approvers
- No local software installations
Executives and managers gain direct, secure access to Swift, streamlining PR and PO approvals across the organisation.
Direct Access for Executives and Senior Management
By separating approval access from ERP access, Swift empowers decision-makers to act quickly while keeping SYSPRO protected.
Approvers see:
- Clear PR and PO details
- Supplier and value context
- Approval status and history
All without exposure to ERP complexity. This reduces delays and ensures approvals happen when they are needed — not when access allows.
Real-Time Visibility into PR and PO Activity
Swift keeps management continuously informed with real-time visibility across all purchase requisitions and purchase orders.
At any moment, users can:
- Track PR and PO progress
- See pending approvals
- Monitor where requests are sitting in the workflow
- Identify bottlenecks early
This transparency ensures purchasing activity is always visible and under control.
All Supporting Documents Available at Approval Time
A common cause of approval delays is missing or incomplete information. Swift solves this by allowing users to attach quotes and relevant supporting documents directly to a Purchase Requisition at creation time.
When a PR moves through the approval workflow:
- All approvers can view attached quotes and documents
- Supporting information stays linked to the PR
- No emails, file chasing, or repeated questions are required
Everything needed to make an informed decision is available in one place.
Fewer Emails, Less Back-and-Forth, Faster Decisions
By centralising documents and approval context, Swift dramatically reduces:
- Follow-up emails
- Clarification calls
- Approval delays caused by missing information
Approvers no longer need to ask for additional documents — they can confidently review, approve, or reject based on complete information.
This creates a smoother, faster approval experience for everyone involved.
Decision Confidence at Every Step
With full visibility into PR details, attached documents, approval history, and workflow status, approvers can act with confidence.
Whether clicking Approve, Reject, or Post, users know:
- They have reviewed all relevant information
- The request follows defined approval policy
- Their action is logged and traceable
This builds trust in the system and ensures accountability without hesitation.
Access Swift Anytime, Anywhere
Swift is a fully web-based SaaS platform, accessible from any PC, laptop, tablet, or mobile device connected to the internet.
Whether working from the office, remotely, or on the move, approvers remain connected to purchasing activity and can act immediately.
Bulletproof, Paperless Approval Workflows
Swift delivers a secure, paperless approval environment that removes manual processes entirely.
All approvals are:
- Digital
- Policy-driven
- Secure
- Fully auditable
This modern approach supports compliance, efficiency, and sustainable operations.
Designed for Modern, Distributed Decision-Making
By removing VPN dependencies, centralising documentation, and providing real-time visibility, Swift enables:
- Faster approvals
- Better collaboration
- Reduced operational friction
- Continuous purchasing oversight
The result is a smarter, more responsive approval process — built specifically for Syspro businesses. Allowing more efficient and controlled approvals, all paperless and seamlessly integrated within your Syspro Ecosystem.
